ChairFill — for solo dental & medical practices

Each empty chair = $400 in lost production. ChairFill fills it in 30 min.

AI risk-scores each appointment, multi-touches SMS, deposit-locks no-show risks, and blasts your waitlist when a slot opens. Connects to Dentrix, Open Dental, eClinicalWorks, athenahealth. $149/mo per provider. HIPAA + BAA included.

BAA on request · HIPAA-compliant · 🔒

“Recovered $4,520 in chair-hours last month.”

— Dr. R. Patel, solo dentist

182 practices onboarded this quarter

DentrixOpen DentaleClinicalWorksathenahealthiCal fallback

Your last 10 no-shows cost you $4,200.

PMS reminders fail

Generic blasts, no risk context, low confirm rate.

Enterprise tools cost $400–$1,500/mo

Priced for chains, not solo or 1–3 provider offices.

Cheap SMS lacks clinical context

No risk model. No deposit gate. No waitlist refill.

Industry leak: $150B/yr from no-shows (Scott Leune).

Score. Nudge. Refill. In one tool.

  1. 1

    Ingest appointments

    HL7 / FHIR / iCal / email — connects in minutes, not weeks.

  2. 2

    AI risk-scores each booking

    History + day-of-week + balance + weather. Clear high/med/low.

  3. 3

    Multi-touch SMS

    48h / 24h / 4h cadence with reply-to-confirm. Clinical context, not generic.

  4. 4

    Deposit lock high-risk

    $50 Stripe hold — only red-flag patients, never blanket.

  5. 5

    Waitlist blast on T-2h silence

    First-to-claim wins. Chair stays full, revenue holds.

Transparent pricing.

Per provider. SMS overage at cost, no markup.

Solo Provider

$149/mo

  • 1 provider
  • HIPAA + BAA included
  • Risk model + SMS + waitlist
  • Deposit lock (optional)
Most popular

Small Practice

$349/mo

  • Up to 3 providers
  • Everything in Solo
  • Shared waitlist pool
  • Front-desk dashboard

Group

$799/mo

  • Up to 8 providers
  • Multi-location
  • Role-based access
  • Priority support

Frequently asked

Which PMS do you support?+

Dentrix, Open Dental, eClinicalWorks, and athenahealth at launch. iCal + email-parse fallback covers the rest.

HIPAA compliant?+

Yes — BAA included on Solo and above. Data encrypted at rest and in transit; logs retained per HIPAA minimum.

How fast to deploy?+

30 minutes from demo sign-off to first outbound SMS. Read-only sync first, then opt-in to deposit lock.

Are deposits awkward with patients?+

Only the risk-scored red-flags get a $50 hold — not everyone. Most patients never see it.

Half of solo practices recover their ChairFill cost in week 1.

Clinical-context SMS, not generic blasts.